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Litigation Legal Assistant/Trial Coordinator

New York City, NY

Posted: 03/26/2024 Industry: Legal

Job Description

Litigation Legal Assistant/Trial Coordinator


Position Summary

The Senior Legal Assistant (“SLA”) will provide trial coordination support and complete SLA tasks. The SLA will be a vital member of their litigation case teams and any teams going to trial. The SLA will work directly with associates, counsel, and partners and report to the Senior Manager, Litigation Legal Assistants. Trial coordination includes logistical support for remote and in-person trials and working with trial teams to ensure the compilation of preparatory materials. Travel will be required.


Essentials Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:


Depositions & Trial

· Coordinate logistics for in-person depositions and trials, including reservations (flights, cars, hotel rooms, “war room” spaces), tech requirements, catering, court reporting, copy vendor services, laundry services, and other team-specific amenity requirements

· Coordinate logistics for remote depositions and trials conducted in-house, including reserving conference rooms and liaising with the Audio / Visual team, Dining Services, Supplies, IT, in-house and external copy services

· Liaise with external vendors, including trial consultants and hot seats, ensuring they receive all materials and are set up to perform their duties

· Prepare exhibit list, witness list, deposition designations, and motions in limine

· Assemble exhibits and relevant documents for depositions, witness preparation, witness interviews, and trial

· Assist in the preparation of expert reports and fact declarations for witnesses

· Organize and maintain electronic records of deposition transcripts, videos, and hard copy records of original and certified transcripts

· Review transcripts and videos for errata


Document Organization & Management

· Prepare motion papers, court filings, and correspondence

· Liaise between various litigation support departments in advance of filing

· Distribute incoming court papers and correspondence to case teams

· Maintain and organize case documents, correspondence, and binders, archiving when appropriate



· Ensure that documents generated by the Firm’s attorneys comply with generally accepted legal citation and formatting standards as required by the jurisdictions to which such documents are submitted.

· Adapt to regional rules and regulations when required and be able to advise the staff as to proper citation practice.

· Generate Tables of Authority, quote check, pin cite, add parallel cites, pull cases, and key cite reports, and prepare them in formatting requested by the Legal team and support staff are additional expectations for this position.

· Expertise with Westlaw, Lexis, and Bluebook rules and a full understanding of the Shepardizing process are integral requirements for this position.

· Knowledge of the court system and filing requirements

· Knowledge of hyperlinking case law, other authorities, and documents to a brief

· Prepare daily analysis of new media articles and announcements regarding any recent white-collar activity for distribution to the white-collar practice group


Audit Letters (as needed)

· Review audit requests received from partners, associates, and clients

· Liaise with the Record Center, General Counsel, Accounting, and legal staff to draft replies to audit requests received

· Finalize audit response packages and coordinate for delivery to auditors



Job Requirements

Qualifications / Position Requirements

· Must be highly motivated and conscientious, have exceptional organization and communication skills, and a sharp eye for detail

· Above-average oral and written skills

· Exceptional interpersonal skills are requisite


Education and/or Experience

· Four-year college degree required.

· Must have graduated with high academic standing.

· Minimum of five years litigation paralegal/legal assistant, and extensive trial experience out of a well-known Law firm required.

Additional Information

At J. Katz & Partners, our team of executive search partners, senior consultants, and expert recruiters work closely with each client and candidate to fully understand their professional goals prior to the beginning of every search. Utilizing competitive intelligence and direct sourcing methodologies, we identify talent and career opportunities through a variety of sources and professional networks. J. Katz & Partners offers services in analytical, financial, and administrative recruitment, combined with the expertise in executive and professional search. Our reputation is the product of experience, integrity, and the long-term relationships that we have maintained with both clients and candidates throughout the nation.

Meet Your Recruiter

Jeff Katz

Jeff Katz is the Founder and President of J.Katz & Partners and was the Managing Partner of Jemstone Associates. After attending Queens College, Jeff started his professional career in finance until discovering that he was more passionate about helping people with their careers than he was about their money. Jeff began his staffing career in 1990, managing the permanent divisions of two national staffing firms before launching Jemstone Associates in 2002. Jeff brings more than twenty years of national recruiting and account management experience covering a vast diversity of industries and disciplines. Contact Info: Direct- 212-551-1135 email-

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